Receiving and approval

The Inbound invoices module covers invoices received via moj-eRačun and manually entered invoices.

How inbound invoices arrive

The application automatically polls the moj-eRačun inbox in the background (at the interval configured in Settings → eInvoice). Manual polling is available via the Poll inbox button.

List filters

Fiscal year
Approval status: Pending / Approved / Rejected / On hold
Payment status: Unpaid / Partial / Paid / Overdue
Date from / to
Search by supplier name, OIB, or invoice number

Manual entry

The Manual entry button opens a form for invoices not received electronically:

Field	Note
Supplier name	Required
Supplier OIB	Optional; if provided, auto-linked to existing partner
Invoice number	Required (supplier’s own number)
Invoice date	Required
Due date	Optional
Subtotal excl. VAT	Required
VAT amount	Optional
Total amount	Required

Invoice detail

Available actions:

Action	Available when	Description
Approve	Status = Pending	Sets status to Approved
Reject	Status = Pending	Opens rejection reason modal
Download	Always	ZIP with XML, PDF, and attachments
Add payment	Always	Records a payment

Rejection reasons:

Code	Description
REF	Wrong reference
LEG	Legal reason
QUA	Quality issue
PRI	Price discrepancy
OTH	Other

A free-text note can be added alongside the reason code.

Auto-approval

In Settings → eInvoice, set an Auto-approve below (EUR) threshold. Inbound invoices below that amount are automatically approved on receipt without manual action.

Recording payments

Same as outbound invoices — modal with date, amount, payment method, and optional bank reference. Payment status recalculates automatically.

Bulk download

Select multiple invoices in the list and click Download selected — a ZIP archive is downloaded organized by supplier:

{Supplier name} ({OIB})/
  {Invoice number}/
    invoice.xml
    invoice.pdf
    attachment-1.pdf
    ...